Overview
BrandQuill's AI governance templates are a set of editable records for documenting AI systems, vendors, risks, policies, approvals, incidents, and related governance decisions. The site offers free XLSX and DOCX templates covering AI inventory, vendor assessment, NIST AI RMF gap assessment, EU AI Act AI literacy evidence, EU AI Act risk classification, acceptable use policy, tool approval, use-case risk assessment, vendor due diligence, incident reports, and policy acknowledgement. The free files are direct downloads or browser-generated documents, with no signup and no upload.
Each free template is described as solving one narrow documentation problem. The site advises using only applicable records, connecting them by system and use-case ID, and keeping an accountable owner and review date. The records are organized around following a decision: inventory the exact system and use case, review risk and vendor evidence, record a narrow approval, and train, monitor, and preserve changes.
A paid option, the $19 AI Policy Operations Kit, includes five editable Word files, an Excel governance workbook with inventory, 30 starter risks, approvals, incidents, a dashboard and scoring guide, a PDF implementation guide, and lifetime BrandQuill Solo access. The site states there is no subscription and a seven-day fit guarantee. It also cautions that documentation is evidence of a process, not the process itself, and that templates provide structure rather than legal, security, safety, fairness, accessibility, employment, procurement, or compliance conclusions.
Pricing
Free
Detailed plans have not been confirmed in our catalog. Check the official website for current limits and billing terms.
Visit WebsitePrices and limits may change. Confirm the currency, billing period, seat minimum and usage caps on the official website.
Use Cases
- Teams use the AI system inventory to track systems and use cases across owners, people, data, models, integrations, actions, decision impact, risk, approvals, gaps, evidence, and reviews.
- Teams use the AI vendor assessment to review governance, data, security, testing, human oversight, incidents, contracts, evidence, gaps, owners, dates, and exit.
- Teams use the AI risk register to track inherent exposure, controls, residual exposure, treatments, owners, actions, target dates, evidence, and next review.
- Teams use the NIST AI RMF gap assessment to review practices across GOVERN, MAP, MEASURE, and MANAGE with status, evidence, owners, target dates, priorities, actions, and a dashboard.
- Teams use the EU AI Act AI literacy evidence tracker to map people and roles, assign literacy paths, record training and assessments, index evidence, track due dates and refreshers, and review dashboard gaps.
- Teams use the EU AI Act risk classification record to preserve Article 5 screening, Article 6 routes, Annex III mapping, Article 6(3) facts, profiling, evidence, rationale, owners, decisions, and reassessment triggers.
- Teams use the AI tool approval record to scope the exact tool, plan, users, data, integrations, allowed uses, prohibited uses, required controls, owner, expiry, and decision.
- Teams use the AI incident report to preserve the event, tool, workflow, affected people and systems, data, evidence, impact, containment, escalation, corrective actions, and closure.
Features
AI assistant
Natural language interface
Workflow automation
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FAQ
Are the AI governance templates free?
Yes. The AI system inventory, vendor assessment, risk register, NIST AI RMF gap assessment, AI literacy evidence tracker, and EU AI Act risk classification record are direct XLSX downloads. The six document generators create editable Word files without a signup or payment.
Do the free tools upload my governance information?
No. The spreadsheets are direct downloads, and the document generators assemble the files locally in your browser. Entries are not sent to BrandQuill or an AI model.
Do these templates make an organization compliant?
No. Templates provide structure, not legal, security, safety, fairness, accessibility, employment, procurement, or compliance conclusions. Tailor every record and obtain the qualified reviews required for the organization and use case.
Which template should I start with?
Start with the exact system and use case in the inventory. Add a risk-register entry, approval record, or use-case assessment when a decision is needed. Add vendor review, policy, incident, and acknowledgement records when they apply.
What is included in the paid kit?
The $19 AI Policy Operations Kit includes five coordinated Word files, a larger Excel governance workbook with inventory, 30 starter risks, approvals, incidents, a dashboard and scoring guide, a PDF implementation guide, and lifetime BrandQuill publishing.